A pre-payment, sometimes given to the author at various stages during development
of a book. Typically, half is paid on signature of contract and half on publication
of the book. The sum is an advance on the royalties that will be paid to the
author once the book has been published.
ASCII is the most common format
for text files on computers and on the Internet. It can be converted into other
formats and is the simplest form of electronic text for manuscript submission.
A generic term for books more than a year old, which are still available for
Blad (Book Layout and Design)
A blad is a marketing and sales tool, used where printed sample material is needed in advance by the sales force to sell the title. A blad will often feature sections from the finished book,
including the cover artwork, page layouts and images.
The short promotional text, which usually appears on the back or inside cover
of a book. An extended version of the blurb is included in the NBA. The blurb
may also form part of any marketing or promotional copy used.
A copy of the page proofs received from the typesetter, bound up with the appearance
of the final book. Bound proofs can be used to show a book at a conference,
when final copies are not available, or carried by the sales force, to promote
a book before copies are available. The text of bound proofs can be subject
to change, once the author and copy-editor have made final changes.
Camera Ready Copy (CRC)
Laser printed A4 pages supplied direct by the author can sometimes be used to print the
final book. The process involves "photographing" the pages, and reducing the
size by 30% to fit on a standard book page. OUP can supply authors with templates
for creating CRC manuscripts. The main advantage with CRC is that it can significantly
shorten the time to publication, although there are no opportunities for making
last minute changes.
The final stage for checking a colour proof before printing. Used primarily
to check that all the colours are correct, chromalins can be useful for
checking the accuracy of colour medical images.
Operated by the British Library and the American Library of Congress, this is
a program which creates classified entries which can be inserted into the prelim
pages of a book. These records are compiled into national bibliographies.
This can refer to any quantity of text, from the descriptive texts used in
marketing and promotional literature, to the entire manuscript. It may refer to text in
print or electronic form.
Copy-editing is the meticulous task of checking the final details of text before
submission for typesetting. Copy-editing involves putting text into OUP house
style as well as checking the grammar and accuracy of the text. Copy-editors
refer queries back to the authors directly, to ensure they have a correct understanding
of the material. Because OUP publishes many specialist texts we use a wide variety
of freelance copy-editors, who can provide us with top quality skills as well
as an understanding of the subject area.
The right of an author to control the use of their original work. Copyright
is broadly controlled by international agreement, but there are substantial
differences between countries.
For each book that we publish, we need
to assess the actual cost to physically produce that book. Our production department
provides a detailed costing, which take into account the cost of typesetting,
paper, cover artwork, redrawing illustrations, permissions fees for reuse of
text and mages, as well as copy-editing and proof-reading.
The Delegates are appointed from the academic staff of the University, and must approve all books published by OUP before we can proceed
to contract. They meet fortnightly during term-time under
the chairmanship of the Vice-Chancellor. They are actively involved in the publishing
programme: all books are referred to them for approval and individual Delegates
maintain a dialogue with editors in their specialist subject areas. Delegates are appointed from American universities to advise on the publishing
programme for OUP USA.
A number of identical copies, printed at the same time. The initial printing
is the first edition, when changes are made these are called for example, revised
edition, second edition.
The pages that are pasted onto the binding of a hardback book, to fasten the
body of the book to the cover. In most cases these are blank, but occasionally
feature some design or text.
The number of pages in the printed book.
The positive or negative used for making the printing plates, which incorporate
all the text, line artwork and halftones. Film and plates are now being replaced
with purely digital printing processes.
We use a wide range of formats for publishing our books: the formats chosen
will depend on the type of book being published, and the most appropriate layout
for the material in the book. Textbooks often require large formats with wide
margins for students to make notes. Standard British book sizes include: Demy
Octavo - 216x138mm; Royal Octavo - 234x156mm; Wide Royal Octavo - 234x165mm; Crown
Quarto - 246x189mm.
A term used to describe books in their first year of publication.
A photograph printed in a book, using a variety of printing processes.
ISBN - International Standard Book Number
A 13-digit number that identifies the language of publication of a book, its
title and publisher, plus a check digit, often used in combination with the
bar code. It is a unique identifier for a book.
ISSN - International Standard Serial Number
An eight-digit serial number that identifies the country of publication of
a magazine or journals and its title. It refers to the complete run of a publication,
and not an individual issue. Used in combination with a bar code.
Line Drawing or Line Artwork
A drawing in black ink, producing a single tone.
Short for New Book Announcement. NBAs are a tool used by our sales and marketing teams, during the promotion of your book. They carry all the essential information about your book.
The revenue that the publisher receives from the sale of the book, less any
deductions for discounts offered to customers. Net receipts form the most common
basis of royalty payments to authors.
The preparatory stages for printing a book, which can include typesetting, redrawing
artwork, making halftones and colour reproduction of photographs.
PDF - Portable Document Format
An electronic file format capturing all the elements of a printed page
as an electronic image that can be viewed, printed, or forwarded to someone
else. PDF files are created using Adobe Acrobat. PDF files are especially useful
for preserving the original graphic appearance online. OUP uses the PDF format
for e-books, and for putting sample chapters or pages from books on our website.
If you include material in your book which has been previously published
elsewhere, you will need to seek permission from the original copyright holder
to reuse that material. There is often a cost attached to the use of such material -
this is a permission fee.
A collection of pages of photographs, usually colour, which are bound together
in sections in the book. This is the most cost-effective way of incorporating
colour into specialist books.
The prelims are the introductory pages at the beginning of a book before the
actual text itself begins. The prelims will contain a title page, half title
page, the copyright page, preface, acknowledgements, forewords, and any other
material not forming the main part of the book.
The output from the typesetting process, these are sent to the author and
the proof-readers, who will check that the typesetters have not introduced errors
into the book. At this stage corrections can still be made on a manuscript,
but it can be very costly, especially if corrections lead to a change in pagination.
Standard Generalised Markup Language is a standard text markup language or
tag set, which can be used in the typesetting process of a book. SGML tagging
allows the publisher to re-adapt the text for other media. The tags used allow
us to use any computer system or typesetting system to process the data according
to the tags given. Examples of the types of tag used are for headings, tables,
bold, italic, or special characters. HTML, (Hypertext Markup Language) used
by all web browsers, is a subset of SGML. XML (eXtensible Markup Language) is
the most recent subset of SGML, and is rapidly being used to replace HTML on
A reissue is a kind of reprint but one which involves either changes to the
text or to the cover. Typically, a reissue will generate more attention from
booksellers and reviewers than a reprint.
Any printing of a book, subsequent to the first edition, that involves little
or no change to that edition. If small changes are required this is called a
revised reprint; the changes are not significant enough for a new edition.
As part of the commissioning process, books are peer-reviewed by specialists
in that area, to assure us that the material is suitable for its market. Authors
are invited to suggest potential reviewers, but OUP will have a number of specialist
reviewers at hand within each of its subject areas.
After corrected proofs are returned to the printer, they will make corrections,
and supply a set of revises, or revised proofs, which the publisher uses to
check that the corrections have been made accurately.
All authors receive a percentage of revenue from each copy of their book sold,
these are called royalties. The level of royalties will vary according to the
type of book.
Shorthand name for 'the book trade', meaning booksellers, wholesalers,
The process of converting the copyedited text files supplied by the author
into the final style, layout and design of the printed book. The typesetter
will often follow a house or series style for the book. Today, typesetting can
often involve inserting tags into the text to allow the text to be used electronically
in other applications. This tagging can be in a number of formats, but predominantly
SGML or XML.